Malpractice or maladministration reporting form

Malpractice or maladministration reporting form
This form is to be used by centres to report instances of suspected malpractice.
First name of person reporting the incident*
Last name of person reporting the incident*
Email address of person reporting the incident*
Centre name*
Where the incident has taken place
Centre number*
Where the incident has taken place
Date of the incident*
Time of the incident (e.g. 14:05)

Hour Minutes
Qualification title*
Include unit name along with qualification title, where relevant.
Provide a detailed account of the circumstances surrounding the suspected malpractice.*
Please list the names of any invigilators, assessors or other witnesses alongside their role.*
Does this incident involve suspected 'candidate' or 'centre' malpractice?

Suspected 'candidate' malpracticeSuspected 'centre' malpracticeBoth
Suspected 'candidate' malpractice
Please list the names of candidates suspected of malpractice alongside their KPA Candidate number (if known).*
Were candidates made aware at the beginning of the examination of the regulations concerning the conduct of examinations, or given a warning about the consequences of any malpractice activity (including what amounts to malpractice)?*

YesNo
Has the candidate been provided with the ‘Instructions for Candidates’ document in either paper or electronic version?*

YesNo
If the incident involved disruptive behaviour, did the candidate’s behaviour cause a disturbance to other candidates?*

YesNo
If the answer to the above is yes, and you are requesting special considerations for the other candidates, then please submit this in the normal way for a special consideration.
Did the incident involve the introduction of unauthorised material?*

YesNo
Please provide details of the nature of the unauthorised material.*
The unauthorised material should also be uploaded in the evidence section.
If the case involves plagiarism, then please provide full details of the material plagiarised and include copies where possible.
If there are any other details you feel are relevant to the allegation, including mitigating circumstances, please give further information below.
Supporting evidence in case of 'Candidate malpractice'.*

Maximum file size 10MB
Cancelof
Suspected 'centre' malpractice
Please list the names of centre staff suspected of malpractice alongside their role.*
Could candidates have been unfairly advantaged or disadvantaged by the suspected malpractice/maladministration?*

YesNo
Please provide details.*
Describe the steps the centre management proposes to take to gather evidence relating to this matter.*
Does the individual proposed to gather the evidence, have any known conflicts of interest or personal interest in the outcome of the investigation?*

YesNo
Enter the name, role and the reason why they are suitable to gather evidence, below.*
Give details of the evidence obtained and findings from the investigation.
Only complete if the investigation has concluded.
Where malpractice (including maladministration) has been identified, please use the box below to provide: details of the actions your centre proposes to take to mitigate the impact on candidates, and details of the actions your centre proposes to take to prevent a recurrence of similar incidents in future.
Only complete if the investigation has concluded.
Checklist for submission

It is the responsibility of the head of centre to ensure that these requirements have been met.
Staff members and learners have been informed of their individual responsibilities and rights.*

YesNo
The individual, whether a candidate or a member of staff, accused of malpractice should
- be informed (preferably in writing) of the allegation made against them
- know what evidence there is to support the allegation
- know the possible consequences should malpractice be proven
- have the opportunity to consider their response to the allegations (if required)
- have an opportunity to submit a written statement
- have an opportunity to seek advice. and to provide supplementary statement (if required)
- be informed of the appeals procedure should a decision be made against them
- be informed of the possibility that information relating to a serious case of malpractice may be shared with other awarding bodies, the regulators and/or professional bodies as appropriate.
Has the above been done?*

YesNo
A copy of the report of any investigation carried out subsequently by the centre is attached.*

YesNoNo investigation conducted
Signed and dated statements from the staff concerned (e.g. invigilators; assessors; teachers; tutors etc.) on the centre’s official letterhead paper.*

YesNo
Signed and dated statements from the candidate(s) concerned or a clear indication that they have been given the opportunity to make a statement; (in circumstances which make it inappropriate to interview the candidate, the centre should discuss the case in confidence with the awarding body).*

YesNo
Any relevant evidence indicated within this form is attached.*

YesNo
Any supporting evidence must be uploaded here.*

Maximum file size 10MB
Cancelof
Please confirm that this has been signed off by your Head of Centre / Responsible Officer. (KPA may ask for evidence of this sign off.)*

YesNo
Should be Empty:

Malpractice or maladministration reporting form

Suspected 'candidate' malpractice

Suspected 'centre' malpractice

Checklist for submission